Article 1 – Mission
Article 2 – Membership
Article 3 – Council
Article 4 – Council Meeting
Article 5 – Executive Committee
Article 6 – Dues
All member associations shall pay an annual membership fee. The amount of dues for each type of membership shall be decided by majority vote of the Council. Associate membership dues will be one-half of full membership dues.
Article 7 – Information and Reports
All member associations shall provide the Council with a profile of their membership, names and contact details of their association’s officers, the Council members appointed by the member organisation, and a summary of their major activities. These reports will be included in the minutes of the Council meeting.
Article 8 – International Conferences
Article 9 – Publications
Article 10 – Dissolution
In the event of the Federation ceasing to function, the remaining funds, after all debts are paid, will be returned to the current member associations in equal amounts unless a proposal to distribute the funds in an alternative manner is decided by a two-thirds majority of the Council.
Article 11 – Changing Statutes
Approved IFSAM Council Meeting 2012
IFSAM Criteria for full membership
IFSAM is a federal association of associations or academies of business and management (hereafter we use the term associations). An association aspiring to become a member of IFSAM should have at least four of the following characteristics:
Approved IFSAM Council Meeting 2012
IFSAM criteria for associate membership
IFSAM aims at only full members, but in specific occasions, where criteria for full membership are not fulfilled, or a starting organisation in, for instance, a developing country, the Executive Committee can propose to the Council that a specific national organisation or federation of scholarly associations can become an associate member. In the Council a majority decision is needed.
At least two criteria of the full membership (see Appendix 1) must be fulfilled. An associate membership has amaximum duration of three years. After that period an associate member must fulfil the criteria of full membership or must leave IFSAM.
An associate member has only one vote in the Council meeting. It can still send two representatives to the Council meetings.
Approved IFSAM Council Meeting 2012
Policy for the Distribution of IFSAM Conference Funds
International Federation of Scholarly Associations of Management (IFSAM) Conference Proposals – Requested Information
The nature of IFSAM with it’s diverse membership and communities of practice presents some challenges and opportunities to the planning of our regular bi-annual conferences. The normal process in recent years has been to approve a conference site “in principle” with the expectation that the conference organizers will submit a formal proposal for IFSAM Executive and Council approval. To aid in the development of that proposal this document outlines the sections that should be included.
Conference theme – What is the organizing theme of the conference and what program components are planned
to support that theme? It is rare that a conference limits it’s program to the theme but thematic aspects of the conference should play a strong role in the program.
Proposed organizing committee structure and appointees – What is the proposed structure and positions needed to carry out the conference planning? For example, who is the Conference Chair, the committee chairs for the different functions related to the general conference organization and local arrangements? The identification for specific individuals to perform the various roles is preferred.
Conference venue – What is the proposed venue, facilities and supports that will be in place for the conference? The rooms, sizes of rooms, large meeting areas, location access (both handicap and travel), special arrangements that will be needed for travel, etc. should be outlined.
Scientific committee – The scientific committee is recommended to be an international/multidisciplinary group that draws from and represents the various members of IFSAM and the disciplines represented by the member associations. About half of IFSAM’s members go across business disciplines and the other half is focused on management disciplines, either broadly or narrowly defined as per different member associations. There have been different structures to the scientific committee but it should include the organizers of the academic portion of the program, the track chairs, and chairs of special program events, e.g. the organizer of the doctoral consortium, workshops, caucuses, etc. (if planned). The names of the individuals expected to perform each of the roles does not necessarily need to be in the proposal, but if not, a timeline should be established about when those members will be recruited/appointed.
Review process – The structure of the review process has varied a great deal amongst conferences. There have been themed tracks with representatives from the member organizations and track chairs, there have been national chairs composed of representatives from various member nations, etc. The proposal should outline the track topic areas, the structure of the review committee, the process for the review of manuscripts, etc. Forms that can be used in the review process are available from member associations and previous IFSAM conferences. Does the conference organizer plan to use a web-based review process and tracking system? etc. The proposal should also include any plans for special awards and the process for determining who receives the award(s). A guiding principle to keep in mind in considering how the review process should be structured is that the IFSAM conference draws many participants from nations without IFSAM member associations and from countries where there are member associations but the participants are not members of that association.
Local organizing committee – While not necessarily a part of the formal program, the proposal should include any special events that would be planned for the conference. Ideas from other conferences include a gala dinner, visits to local firms to view production processes, fun events such as fun walk/run, football (soccer) match, outings to local areas of interest, partner/family programs, etc. These events are not necessary but there has traditionally been a gala dinner. This section of the proposal should also include information on the local hotels and rates for rooms. We would suggest that a range of hotels be proposed to cover attendees with various levels of financial support.
Budget – A general budget which projects the expected revenues and expenses, the planned conference fees, etc. should be included. For the last several Executive and Council meetings the host organization has picked
up the costs of the meetings, dinners, etc. (Please refer to Appendix 3 for our policy on shared conference revenues.)
Planning schedule and activities – The proposal should include a timeline for conference publicity, including development of a website (and connected link from the IFSAM website), conference logo (may use the IFSAM logo and combine with a themed logo if wish), fundraising schedule and plans, timelines for the conference planning schedule that should include the dissemination of the call for papers, timeline for the review process and selection of best papers (if applicable), conference registration deadlines, finalizing of program, opening of the registration site, etc.