IFSAM Privacy and Cookie Policy

Introduction

IFSAM is the International Federation of Scholarly Associations of Management. Our mission is to advance business and management research, teaching and practice throughout the world.

To pursue this mission and provide direct benefits to our member associations and their individual members we:

  • encourage the establishment of scholarly associations of management,
  • promote linkages and exchanges of information amongst associations and support their internationalization,
  • establish and maintain standards of competence in management research, teaching and practice,
  • organize international conferences to explore the development and exchange of new concepts and perspectives on global business, and management challenges and developments,
  • promote other strategies to develop management research, teaching and practice, and encourage the development of contextualized fields of inquiry, and
  • facilitate the development of networks amongst academics with common interests.

The IFSAM’s Privacy Policy describes how we collects, uses, discloses, transfers, and stores your personal data. When you use any of the IFSAM’s products and services, you agree to adhere to our policy, as well as our agreements. We encourage you to read this Policy before using this website and providing your personal data to us.  Your use of our websites signifies that you understand and agree with all terms of this Policy.   If you have questions concerning this Policy, please contact the IFSAM secretariat listed below for any questions about this Policy, including any question or decision about opting-out of certain communications or a decision not to use the IFSAM website. 

Controller

The International Federation of Scholarly Associations of Management is the controller and responsible for your personal data (collectively referred to as [“IFSAM”], “we”, “us” or “our” in this privacy notice).

Contact details

Our full details are:

Full name of legal entity: International Federation of Scholarly Associations of Management

Email address: info(at)ifsam.org

Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 20 November 2019 and historic versions can be obtained by contacting us via info(at)ifsam.org.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data change during your relationship with us.

What Information Does the IFSAM Collect?

IFSAM collects data from members and customers with the intention of providing the best level of service. It is our overall policy to collect only personally identifiable information that you knowingly provide. The types of personal information we collect may include your name, postal address, email address, phone number, gender, education and employment information, and other professional designations. We may collect additional personal information from you on occasion as needs arise.   Any personal data you provide will enable us to keep you informed, process your requests, or offer services to you with respect to our programs, products, and services.

IFSAM always uses standard marketing analytic tools within our platforms to better serve our members and customers. We may collect non-personally identifiable information (i.e., information of an anonymous nature) such as Internet Protocol (IP) addresses, device type, browser type, operating system, page views, usage, and similar data from your visits to our websites.

When a visitor performs a search within our websites, IFSAM may record information identifying the visitor or linking the visitor to the search performed. We may also record limited information associated with every search request made by a visitor. That information is used to, among other things, solve technical problems with the service and to calculate overall usage statistics.

How Does IFSAM Use My Data?

IFSAM uses information voluntarily submitted by members and customers in the following ways:

  • To provide you with programs, products, services, or information you have requested from IFSAM;
  • To communicate with you about your IFSAM account;
  • To process payments, including membership dues, registration fees, subscriptions, voluntary contributions, and products and services;
  • To manage your participation in IFSAM governance activities; 
  • To provide you with prompt and effective customer service;
  • To inform you about programs, products, and services offered by IFSAM and/or its contracted business partners;
  • To provide advertisements that are consistent with IFSAM’s organizational purpose;
  • To conduct surveys for IFSAM or its division and interest groups, journal editorial boards, committees and Board;
  • To promote networking between members.

There are a number of different basis on which we will process your personal data, depending on the type of data and the purpose. Generally, we will process your personal data to provide you with the programs, products, services, and information that you have requested from us or where it is necessary to perform our contract with you (i.e., membership benefits). If none of these conditions apply, we may process your personal data in instances when it is in our legitimate interests and in alignment with the purposes defined in this Policy.
Unless a longer retention period is required by applicable laws or regulations, we will retain your information for as long as your IFSAM account is active, as well as for an additional period afterwards to cover any outstanding issues or queries that may arise in relation to your account. This period of retention is subject to our review and alteration.

How Does IFSAM Share or Disclose My Data?

IFSAM will not sell your personally identifiable information to anyone. IFSAM may disclose your personal data to third parties. Our third-party data processors are required to securely maintain your personal data, following regulations and best practices, and will use the data only as needed to support the delivery of services to you on IFSAM’s behalf. 

How Does IFSAM Use Cookies?

Cookies are stored on a user’s computer and are designed to hold a modest amount of data specific to a particular client and website. We use cookies to make IFSAM’s websites easier to use and they help us provide you with a good experience when you browse our website to better tailor our services to your interests and needs which may expedite your future activities and experiences on our websites. We also use cookies to compile anonymous, aggregated statistics to help us improve our websites’ structure and content. We use a number of contracted suppliers who may also set cookies on your device, on IFSAM’s behalf when you visit IFSAM websites, to allow them to deliver their services to you. Upon visiting IFSAM websites, you may receive cookies from third-party websites or domains. We endeavor to identify these cookies before they are used so that you can decide whether or not you want to accept them. You can change the website browser settings to block or reject cookies although this may impair the functionality of our website. 

By using IFSAM websites, you are consenting to our use of cookies in accordance with IFSAM’s Privacy and Cookie Policy.  If you do not agree to our use of cookies in this way, you may set your browser settings accordingly or not use IFSAM websites. If you disable the cookies that IFSAM uses, this may impact your user experience while on IFSAM websites.

Does IFSAM Collect Personal Data from Children?

This website is not intended for children and we do not knowingly collect data relating to children.

International Data Privacy Protection

We may transfer your data (including personal information) to our regional offices and contracted affiliates outside France. They may use your personal information in connection with IFSAM activities to offer you products and services in your local region. All of our providers/partners will only process data on IFSAM’s behalf and will be held to the same provisions listed in this Privacy Policy. Your personal data will be handled using the appropriate safeguards following best practices.

IFSAM’s Security Measures

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, members and third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Subject Access/User Rights

IFSAM will provide you with access to your information and make every reasonable effort to ensure your rights are fully supported.  Your rights are: 

  • The right to be informed about the collection and use of your personal data (per this IFSAM Privacy Policy)
  • The right to access and/or correct your personal data. 
  • The right to object to or stop the processing of your personal data (which may lead to termination of programs, products, and services)
  • The right not to be subject to a decision based solely on automated processing, including profiling
  • Under certain conditions, you may have the right to receive your personal data for portability in a structured, commonly used, and machine-readable format.

Although IFSAM may make changes to its Privacy Policy in the future, we will not reduce or eliminate any of your rights under this Policy without your consent.  Any changes to the Policy will be published on this site and IFSAM will retain earlier versions of the IFSAM Privacy Policy in an IFSAM archived file.

EU Data Subject Rights

This section applies to individuals located in the European Union (“EU”) (“EU Data Subject”). For these purposes, reference to the EU also includes the European Economic Area countries.  IFSAM is the data controller for the processing of your personal data, and we may use data processors to process personal data and perform services on behalf of our members and customers.

Subject to applicable law, you have the following rights in relation to your personal data:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Third-Party Websites

IFSAM’s websites may contain links to other Internet websites. Unless we explicitly state otherwise, we have no control over these third-party sites and their privacy practices, and this Privacy Policy applies only to information you supply (or that we collect) in connection with use of IFSAM’s websites. You should review third-party privacy policies in connection with visiting IFSAM’s websites.

IFSAM’s Right to Change Privacy Policy

IFSAM may change the content of its websites and Privacy Policy at any time. Please revisit our Privacy Policy from time to time to be sure you are familiar with our current policy.

Contact Information

If you have any questions regarding this Privacy Policy, you may contact us at info@ifsam.org

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